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![]() ![]() In addition to viewing their schedule, though, they also can request time off and put in other requests. Shift and schedules created, your Teams users and employees will have new options to see their schedule when clicking the Shifts section of Teams. They'll also be checkboxes to notify the entire team (which is everyone listed on the schedule) or just the people who have been affected (the people who you just assigned shifts.) Managing or making time off and other requests Feel free to select a range you want to include. You'll see some options to select the days that you want to share with team members. This will then give you additional controls on how to share it with team members. You can do this by clicking the purple Share with team button at the top right of the screen. Once a shift is created, it doesn't become official or appear in your employee's version of Teams until it's shared. You even can change to a day, week, or month view, if need be. There are also additional controls to filter the view by members, to print the current view, or change the view based on shifts, availability, or groups. When you create an open shift, you'll be able to assign it to team members. ![]() This will let you create "free" shifts before you assign them to your other members. You also can create some open shifts by clicking the Open Shifts area. You also can add some notes under the Day Notes section to give your self some additional information. If you're looking to customize the schedule a bit, you can enter a name or additional details into the box above the shift slots. If you want to copy it over to another day, too, (which we do because we have a lot of similar writing shifts here at OnMSFT,) you can right-click, choose Copy and then right-click where you want to place the shift and choose Paste. You always can go back and edit the details by right-clicking in the schedule and choosing Edit Shift. Once done, the shift can be added to the schedule by clicking the Save button. You also can add some more specific activities not covered by clicking the Add Activity button. This includes Start and finish times, a color for a specific theme (or activity) some notes about what the shift is for. From there, you can double-click a specific day and fill out some details about the specific shift. ![]() By default, this schedule will be divided up into the days of the week. To do this, just double click on an empty slot in their schedule for the week. Once someone is "added" to the group, you can create a shift for them. You'll be able to add anyone to the shift and schedule as long as they have a valid profile under your Office 365 plan. This icon shows up as a picture of a person on the far right side of the screen. This can be done by clicking the "add people to the group" button. Managers and those with the right Office 365 permissions can create shifts and schedules for employees with Shifts in Microsoft Teams. How managers can create shifts and schedules We'll get into those in the next sections. This shows you how you can add team members, create shifts, and more. When done, you'll be prompted to take a tour. You'll then want to give Teams some time to create a schedule. As we're writing about Microsoft, we use the Pacific time zone, which the Redmond, Seattle, company is based in. If you happen to be working globally, as we are here at OnMSFT, you might want to choose a time zone that everyone can understand. Once you select Create you'll be asked to select a time zone for the shift. If you are a manager and have the proper permissions, to continue with creating a shift, you'll want to choose Create from the list of teams on the page. Everyone else will still have access to Shifts, but will only have options to see their own shift for the week or manage time off and other requests. Managers can only create a schedule in Shifts if they're set an owner of the Office 365 Team. We're about to discuss how managers or admins can do that next, but keep in mind, that these next steps are typically intended for managers or those with the right admin permissions only. If nothing is there, then you need to have a manager or admin assign a shift to you, or ask them to add one through the app. Once there, you'll see a list of Shifts assigned to you for the current week. If you don't see it there, you'll have to click. To get started, you'll have to open the Shifts app. Opening the Shifts app and getting started with managing new shifts Here's a comprehensive look at how you can get started with it to manage you and your employee's work hours and schedules. The feature can be quite useful for small businesses as it is heavily optimized for the Microsoft Teams experience. With Shifts, managers are able able to put together schedules, swap out shifts, create groups, put in time-off requests, and even keep a time clock. But, it is not just for firstline workers. ![]()
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